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| Summary Job Description | Tasks | |||
| Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research. | Prepare and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements. | |||
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| Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials. | ||||
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| Receive and place telephone calls. | ||||
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| Schedule and make appointments. | ||||
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| Make photocopies of correspondence, documents, and other printed matter. | ||||
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| Organize and maintain law libraries, documents, and case files. | ||||
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| Assist attorneys in collecting information such as employment, medical, and other records. | ||||
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| Attend legal meetings, such as client interviews, hearings, or depositions, and take notes. | ||||
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| Draft and type office memos. | ||||
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| Review legal publications and perform database searches to identify laws and court decisions relevant to pending cases. | ||||
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| Submit articles and information from searches to attorneys for review and approval for use. | ||||
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| Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients. | ||||
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| Prepare and distribute invoices to bill clients or pay account expenses. | ||||
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CompGeo Salary Survey Benchmark Job Summary and Competencies
Legal Secretaries
The Benchmark Job Description below represents the specific Position Characteristics of the job used in the Salary Survey. Benchmark Job Descriptions should be inspected carefully to review the degree of matching between an organizations' Job and the Salary Survey Benchmark. Matching internal Jobs to Salary Survey Benchmark Jobs should not be done on Job Title alone. A thorough comparison of Salary Survey Benchmark to Internal Job Descriptions is recommended. A good overlap should exist on any comparisons used on critical Job Dimensions and Competencies.- Job Description
- Knowledges
- Skills
- Abilites
- Tools and Technology
- Education and Experience
- Alternate Job Titles
- Salaries
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| Important Knowledge Competencies | Competency Description | |||
| Clerical | Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. | |||
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| English Language | Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. | |||
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| Law and Government | Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process. | |||
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| Computers and Electronics | Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming. | |||
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| Customer and Personal Service | Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. | |||
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| Administration and Management | Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. | |||
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| Important Skill Competencies | Competency Description | |||
| Writing | Communicating effectively in writing as appropriate for the needs of the audience. | |||
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| Reading Comprehension | Understanding written sentences and paragraphs in work related documents. | |||
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| Active Listening | Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. | |||
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| Speaking | Talking to others to convey information effectively. | |||
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| Critical Thinking | Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. | |||
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| Coordination | Adjusting actions in relation to others' actions. | |||
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| Time Management | Managing one's own time and the time of others. | |||
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| Social Perceptiveness | Being aware of others' reactions and understanding why they react as they do. | |||
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| Monitoring | Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. | |||
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| Service Orientation | Actively looking for ways to help people. | |||
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| Judgment and Decision Making | Considering the relative costs and benefits of potential actions to choose the most appropriate one. | |||
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| Important Ability Competencies | Competency Description | |||
| Written Comprehension | The ability to read and understand information and ideas presented in writing. | |||
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| Oral Comprehension | The ability to listen to and understand information and ideas presented through spoken words and sentences. | |||
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| Near Vision | The ability to see details at close range (within a few feet of the observer). | |||
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| Oral Expression | The ability to communicate information and ideas in speaking so others will understand. | |||
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| Written Expression | The ability to communicate information and ideas in writing so others will understand. | |||
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| Speech Recognition | The ability to identify and understand the speech of another person. | |||
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| Speech Clarity | The ability to speak clearly so others can understand you. | |||
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| Information Ordering | The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). | |||
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| Problem Sensitivity | The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. | |||
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| Deductive Reasoning | The ability to apply general rules to specific problems to produce answers that make sense. | |||
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| Category Flexibility | The ability to generate or use different sets of rules for combining or grouping things in different ways. | |||
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| Inductive Reasoning | The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). | |||
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| Selective Attention | The ability to concentrate on a task over a period of time without being distracted. | |||
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| Far Vision | The ability to see details at a distance. | |||
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| Tools/Technology Example | Product Category | |||
| Accounting software | Accounting software | |||
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| Appointment scheduling software | Calendar and scheduling software | |||
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| Billing software | Accounting software | |||
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| Case management software | Project management software | |||
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| Database software | Data base user interface and query software | |||
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| Desktop publishing software | Desktop publishing software | |||
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| Electronic diary software | Word processing software | |||
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| Email software | Electronic mail software | |||
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| Filing system software | Document management software | |||
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| IBM Lotus Notes | Electronic mail software | |||
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| Intuit Quicken software | Accounting software | |||
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| Legal research software | Information retrieval or search software | |||
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| Legal software | Expert system software | |||
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| LexisNexis software | Information retrieval or search software | |||
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| Litigation management software | Analytical or scientific software | |||
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| Microsoft Excel | Spreadsheet software | |||
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| Microsoft Office software | Office suite software | |||
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| Microsoft Outlook | Electronic mail software | |||
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| Microsoft PowerPoint | Presentation software | |||
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| Microsoft Word | Word processing software | |||
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| Presentation software | Presentation software | |||
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| Sage Peachtree software | Accounting software | |||
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| Spreadsheet software | Spreadsheet software | |||
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| Thomson West WestlawPRO | Information retrieval or search software | |||
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| Transcription software | Word processing software | |||
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| Web browser software | Internet browser software | |||
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| Web conferencing software | Video conferencing software | |||
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| Web page design and editing software | Web page creation and editing software | |||
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| Word processing software | Word processing software | |||
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| Calculators | Calculators or accessories | |||
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| Digital audio recorders | Digital voice recorders | |||
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| Digital cameras | Digital cameras | |||
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| Digital duplicating machines | Digital duplicators | |||
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| Document scanners | Scanners | |||
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| Document shredders | Paper shredding machines or accessories | |||
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| Electric typewriters | Typewriters | |||
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| Fax machines | Facsimile machines | |||
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| Laptop computers | Notebook computers | |||
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| Microfiche machines | Microfiche or microfilm viewer components or accessories | |||
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| Multi-line telephone systems | Special purpose telephones | |||
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| Pagers | Pagers | |||
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| Personal computers | Personal computers | |||
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| Personal digital assistants PDA | Personal digital assistant PDAs or organizers | |||
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| Photocopying equipment | Photocopiers | |||
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| Switchboards | Premise branch exchange PBX systems | |||
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| Word processors | Word processors | |||
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| Prerequisite Qualification Category | Education and Experience Level | |||
| Required Level of Education | High School Diploma (or GED or High School Equivalence Certificate) | |||
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| On-Site or In-Plant Training | Up to and including 1 month | |||
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| Related Work Experience | Over 2 years, up to and including 4 years | |||
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| Alternate Job Title(s) | |||
| Accredited Legal Secretary | |||
| Administrative Assistant | |||
| Certified Legal Secretary Specialist | |||
| Confidential Secretary | |||
| District Court Administrator | |||
| Executive Secretary | |||
| Judicial Administrative Assistant | |||
| Law Secretary | |||
| Legal Administrative Assistant | |||
| Legal Administrative Secretary | |||
| Legal Assistant | |||
| Legal Secretary | |||
| Litigation Assistant | |||
| Magistrate Assistant | |||
| Paralegal | |||
| Paralegal Secretary | |||
| Secretary | |||
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