| ||||
Summary Job Description | Tasks | |||
Compile and record employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions, or prepare paychecks. | Process and issue employee paychecks and statements of earnings and deductions. | |||
| ||||
Compute wages and deductions, and enter data into computers. | ||||
| ||||
Compile employee time, production, and payroll data from time sheets and other records. | ||||
| ||||
Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies. | ||||
| ||||
Verify attendance, hours worked, and pay adjustments, and post information onto designated records. | ||||
| ||||
Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records. | ||||
| ||||
Issue and record adjustments to pay related to previous errors or retroactive increases. | ||||
| ||||
Keep informed about changes in tax and deduction laws that apply to the payroll process. | ||||
| ||||
Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions. | ||||
| ||||
Complete time sheets showing employees' arrival and departure times. | ||||
| ||||
Post relevant work hours to client files to bill clients properly. | ||||
| ||||
Distribute and collect timecards each pay period. | ||||
| ||||
Complete, verify, and process forms and documentation for administration of benefits such as pension plans, and unemployment and medical insurance. | ||||
| ||||
Prepare and balance period-end reports, and reconcile issued payrolls to bank statements. | ||||
| ||||
Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments. | ||||
| ||||
Coordinate special programs, such as United Way campaigns, that involve payroll deductions. | ||||
| ||||
Process paperwork for new employees and enter employee information into the payroll system. | ||||
| ||||
Keep track of leave time, such as vacation, personal, and sick leave, for employees. | ||||
| ||||
Conduct verifications of employment. | ||||
| ||||
CompGeo Salary Survey Benchmark Job Summary and Competencies
Payroll and Timekeeping Clerks
The Benchmark Job Description below represents the specific Position Characteristics of the job used in the Salary Survey. Benchmark Job Descriptions should be inspected carefully to review the degree of matching between an organizations' Job and the Salary Survey Benchmark. Matching internal Jobs to Salary Survey Benchmark Jobs should not be done on Job Title alone. A thorough comparison of Salary Survey Benchmark to Internal Job Descriptions is recommended. A good overlap should exist on any comparisons used on critical Job Dimensions and Competencies.- Job Description
- Knowledges
- Skills
- Abilites
- Tools and Technology
- Education and Experience
- Alternate Job Titles
- Salaries
| ||||
Important Knowledge Competencies | Competency Description | |||
Clerical | Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. | |||
| ||||
Personnel and Human Resources | Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems. | |||
| ||||
Computers and Electronics | Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming. | |||
| ||||
English Language | Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. | |||
| ||||
Administration and Management | Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. | |||
| ||||
Mathematics | Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications. | |||
| ||||
Economics and Accounting | Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data. | |||
| ||||
Customer and Personal Service | Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. | |||
| ||||
| ||||
Important Skill Competencies | Competency Description | |||
Reading Comprehension | Understanding written sentences and paragraphs in work related documents. | |||
| ||||
Active Listening | Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. | |||
| ||||
Speaking | Talking to others to convey information effectively. | |||
| ||||
Time Management | Managing one's own time and the time of others. | |||
| ||||
Writing | Communicating effectively in writing as appropriate for the needs of the audience. | |||
| ||||
Monitoring | Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. | |||
| ||||
Critical Thinking | Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. | |||
| ||||
Social Perceptiveness | Being aware of others' reactions and understanding why they react as they do. | |||
| ||||
Active Learning | Understanding the implications of new information for both current and future problem-solving and decision-making. | |||
| ||||
Coordination | Adjusting actions in relation to others' actions. | |||
| ||||
Judgment and Decision Making | Considering the relative costs and benefits of potential actions to choose the most appropriate one. | |||
| ||||
Mathematics | Using mathematics to solve problems. | |||
| ||||
Service Orientation | Actively looking for ways to help people. | |||
| ||||
Complex Problem Solving | Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. | |||
| ||||
| ||||
Important Ability Competencies | Competency Description | |||
Oral Comprehension | The ability to listen to and understand information and ideas presented through spoken words and sentences. | |||
| ||||
Written Expression | The ability to communicate information and ideas in writing so others will understand. | |||
| ||||
Written Comprehension | The ability to read and understand information and ideas presented in writing. | |||
| ||||
Oral Expression | The ability to communicate information and ideas in speaking so others will understand. | |||
| ||||
Near Vision | The ability to see details at close range (within a few feet of the observer). | |||
| ||||
Speech Recognition | The ability to identify and understand the speech of another person. | |||
| ||||
Speech Clarity | The ability to speak clearly so others can understand you. | |||
| ||||
Problem Sensitivity | The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. | |||
| ||||
Mathematical Reasoning | The ability to choose the right mathematical methods or formulas to solve a problem. | |||
| ||||
Information Ordering | The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). | |||
| ||||
Selective Attention | The ability to concentrate on a task over a period of time without being distracted. | |||
| ||||
Deductive Reasoning | The ability to apply general rules to specific problems to produce answers that make sense. | |||
| ||||
Inductive Reasoning | The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). | |||
| ||||
Category Flexibility | The ability to generate or use different sets of rules for combining or grouping things in different ways. | |||
| ||||
Number Facility | The ability to add, subtract, multiply, or divide quickly and correctly. | |||
| ||||
| ||||
Tools/Technology Example | Product Category | |||
ADP Enterprise HRMS | Human resources software | |||
| ||||
ADP PC/Payroll | Time accounting software | |||
| ||||
ADP eTIME | Time accounting software | |||
| ||||
API Navigator | Human resources software | |||
| ||||
Automated payroll software | Time accounting software | |||
| ||||
Automated timekeeping software | Time accounting software | |||
| ||||
BMH Open4 Payroll | Time accounting software | |||
| ||||
BSI ComplianceFactory | Compliance software | |||
| ||||
CyberShift Workforce Management 3G Time and Attendance | Time accounting software | |||
| ||||
Data entry software | Data base user interface and query software | |||
| ||||
EBS On Line InstaPay | Time accounting software | |||
| ||||
Email software | Electronic mail software | |||
| ||||
Galaxy Technologies TimeStar Enterprise | Time accounting software | |||
| ||||
Human Resource MicroSystems HR Entre | Human resources software | |||
| ||||
Intuit QuickBooks software | Accounting software | |||
| ||||
Intuit Quicken software | Accounting software | |||
| ||||
Jantek Jupiter Time Attendance | Time accounting software | |||
| ||||
Kronos Workforce Payroll | Time accounting software | |||
| ||||
Mangrove Software HR20 | Time accounting software | |||
| ||||
Microsoft Access | Data base user interface and query software | |||
| ||||
Microsoft Excel | Spreadsheet software | |||
| ||||
Microsoft Great Plains Personal Data Keeper | Time accounting software | |||
| ||||
Microsoft Office software | Office suite software | |||
| ||||
Microsoft Outlook | Electronic mail software | |||
| ||||
Microsoft PowerPoint | Presentation software | |||
| ||||
Microsoft Word | Word processing software | |||
| ||||
Netscape Navigator | Internet browser software | |||
| ||||
Novell GroupWise | Electronic mail software | |||
| ||||
NuView EBS | Time accounting software | |||
| ||||
Oracle PeopleSoft Payroll for North America | Time accounting software | |||
| ||||
PDS Vista | Time accounting software | |||
| ||||
Paychex Preview | Time accounting software | |||
| ||||
RSM McGladrey Clear Pay | Time accounting software | |||
| ||||
SAP Americas mySAP ERP Human Capital Management HCM | Time accounting software | |||
| ||||
Sage Abra HRMS | Human resources software | |||
| ||||
Spreadsheet software | Spreadsheet software | |||
| ||||
TimeForce | Time accounting software | |||
| ||||
TimePlus Payroll | Time accounting software | |||
| ||||
Ultimate Software UltiPro Workforce Management | Time accounting software | |||
| ||||
Unitime Systems Software | Time accounting software | |||
| ||||
Virtual Software Virtual Timecard | Time accounting software | |||
| ||||
Web browser software | Internet browser software | |||
| ||||
Word processing software | Word processing software | |||
| ||||
WorkForce Software EmpCenter Time and Attendance | Time accounting software | |||
| ||||
10-key calculators | Calculators or accessories | |||
| ||||
Computer terminals | Mainframe console or dumb terminals | |||
| ||||
Desktop computers | Desktop computers | |||
| ||||
Personal computers | Personal computers | |||
| ||||
| ||||
Prerequisite Qualification Category | Education and Experience Level | |||
Required Level of Education | High School Diploma (or GED or High School Equivalence Certificate) | |||
| ||||
On-Site or In-Plant Training | None | |||
| ||||
On-the-Job Training | Over 1 month, up to and including 3 months | |||
| ||||
On-the-Job Training | Over 3 months, up to and including 6 months | |||
| ||||
| |||
Alternate Job Title(s) | |||
Account Clerk | |||
Accountant | |||
Accounting Assistant | |||
Accounting Clerk | |||
Accounting Specialist | |||
Accounting Technician | |||
Attendance Clerk | |||
Bonus Clerk | |||
Bookkeeper | |||
Checkman | |||
Commission Clerk | |||
Fiscal Technician | |||
Flight Crew Scheduler | |||
Flight Crew Time Clerk | |||
Human Resource Director | |||
Human Resources Administrative Assistant | |||
Human Resources Assistant (HR Assistant) | |||
Human Resources Representative (HR Representative) | |||
Paymaster | |||
Payroll Administrator | |||
Payroll Analyst | |||
Payroll Assistant | |||
Payroll Bookkeeper | |||
Payroll Clerk | |||
Payroll Coordinator | |||
Payroll Manager | |||
Payroll Officer | |||
Payroll Processor | |||
Payroll Representative | |||
Payroll Secretary | |||
Payroll Specialist | |||
Payroll Technician | |||
Payroll and Benefits Specialist | |||
Personnel Assistant | |||
Personnel Clerk | |||
Personnel Scheduler | |||
Personnel Technician | |||
Personnel and Payroll Technician | |||
Piece Work Checker | |||
Sign Out Clerk | |||
Time Checker | |||
Time Clerk | |||
Time Recorder | |||
Time and Attendance Clerk | |||
Timekeeper | |||
Wanigan Clerk | |||
| |||||||||||||||||||||
Copyright © 1995
- 2023 International Compensation Technologies and The Clayton Wallis Company. All Rights Reserved World Wide ictcw.com Member, WorldatWork - Formerly American and Canadian Compensation Associations (ACA/CCA) |